# Site map

> Every page of Blue Hat Web in one place: news, guides, glossary and practical pages.


## [Guides](/guides/)

- [How to secure your business accounts against hackers](/guides/account-security/) · A practical plan to protect the email, cloud and banking accounts of a freelancer or small team: passwords, passkeys, phishing and what to do if hacked.
  - [Account security for a small team](/guides/account-security/team-security/) · How a team of two to 20 secures its accounts: one login per person, MFA everywhere, separate admin accounts, shared logins, leavers, and free official guides.
    - [An account security checklist for teams of 2 to 20](/guides/account-security/team-security/checklist/) · A 15-step account security checklist for a team of two to 20, built from UK, Australian, Canadian, and US guidance, with the MFA and password rules explained.
    - [Cyber Essentials, Essential Eight and other free government guidance](/guides/account-security/team-security/government-guidance/) · What Cyber Essentials requires and costs in the UK, what followed the Essential Eight in Australia, and the free small business guides of Canada and the US.
    - [Free security awareness training for a small team](/guides/account-security/team-security/security-training/) · Free security awareness training from the UK's NCSC, Australia's ASD, Canada's Cyber Centre, and US agencies, with formats, sign-up rules, and a first session.
    - [Google Workspace security settings a small team needs](/guides/account-security/team-security/google-workspace/) · Google's own security checklist for businesses of up to 100 users, sorted by priority: enforced 2-Step Verification, passkeys, super admins, Gmail, and Drive.
    - [Securing Microsoft 365 accounts in a small business](/guides/account-security/team-security/microsoft-365/) · When Microsoft requires MFA in Microsoft 365, what security defaults turn on, which plans add Conditional Access, and how to set up admin accounts for a team.
    - [Shared logins and shared inboxes without shared passwords](/guides/account-security/team-security/shared-logins/) · How several people can use one email address in Gmail or Outlook without sharing a password, and what to do with the logins that really must be shared.
    - [When someone leaves: closing accounts and access](/guides/account-security/team-security/offboarding/) · An offboarding checklist for small businesses: what to close and change when someone leaves, with the Microsoft 365 and Google Workspace steps in order.
  - [Data breaches and hacked accounts: what to do first](/guides/account-security/hacked-accounts/) · What a breach alert really means, how to take back a hacked email, Microsoft or social account in the right order, and the first steps after identity theft.
    - [Dark web alerts about your email, explained](/guides/account-security/hacked-accounts/dark-web-alerts/) · What dark web monitoring from Experian, Norton, or Microsoft checks, why Google ended its dark web report, how to spot a fake alert, and what to do after one.
    - [Hacked Facebook page or Instagram: recovering business accounts](/guides/account-security/hacked-accounts/social-accounts-hacked/) · How business Facebook pages are taken over, Meta's recovery forms and timelines, Instagram's selfie video check, paid support, and how to protect a page.
    - [Hacked Gmail or Google account: how to get it back](/guides/account-security/hacked-accounts/google-account-hacked/) · The signs Google lists for a hacked account, the steps in order if you can still sign in or are locked out, the Gmail settings to check, and the Workspace case.
    - [Hacked Outlook or Microsoft account: the recovery steps](/guides/account-security/hacked-accounts/microsoft-account-hacked/) · How to recover a hacked Outlook.com or personal Microsoft account, the recovery form and its limits, and what changes for a work account in Microsoft 365.
    - [Identity theft: first steps in the US, UK, Canada, Australia](/guides/account-security/hacked-accounts/identity-theft/) · First steps after identity theft in the US, UK, Canada, and Australia: where to report it, and how a credit freeze, fraud alert, or credit ban protects you.
    - [Your email was in a data breach: what now](/guides/account-security/hacked-accounts/email-in-a-data-breach/) · What a breach notice or a Have I Been Pwned result means, what to change first depending on what leaked, and how to avoid the scams that follow a breach.
  - [Password managers for freelancers and small teams](/guides/account-security/password-managers/) · What a password manager does, whether to trust the one in your browser, what the free plans allow and how to choose one for a team of two to twenty.
    - [Bitwarden, 1Password, Proton Pass and others compared](/guides/account-security/password-managers/compared/) · Bitwarden, 1Password, Proton Pass, Dashlane, Keeper, LastPass and NordPass compared on free plans, team prices, open code, audits and admin recovery.
    - [Browser, Apple or dedicated password manager: which to use](/guides/account-security/password-managers/browser-or-dedicated/) · What the password managers built into Google, Apple and Microsoft products do, when they are enough for one person, and when a dedicated app is worth it.
    - [Free password managers: what the free plans include](/guides/account-security/password-managers/free-plans/) · The free plans of Bitwarden, Proton Pass, LastPass, NordPass and Keeper compared on devices and sharing, plus what Dashlane and 1Password offer instead.
    - [How to share passwords with a team safely](/guides/account-security/password-managers/sharing-with-a-team/) · How to share logins with colleagues, an accountant or a contractor without emailing passwords, how the main apps do it, and what to do when someone leaves.
    - [Is a password manager safe? What it protects](/guides/account-security/password-managers/are-they-safe/) · How password managers encrypt your vault, what the LastPass, Bitwarden and 1Password incidents showed, how to check a provider, and how to protect the vault.
    - [Password manager prices per user for small teams](/guides/account-security/password-managers/pricing/) · Personal and team prices of Bitwarden, 1Password, Proton Pass and Dashlane in US dollars, the 2026 increases, and the yearly cost for a team of eight people.
    - [Strong passwords you can remember, and when to change](/guides/account-security/password-managers/strong-passwords/) · What NIST, CISA, the NCSC, and the Canadian Centre for Cyber Security say about password length, complexity, and changes, and how to build one you remember.
  - [Phishing and scams that target small businesses](/guides/account-security/phishing-and-scams/) · The scams that reach freelancers and small firms by email, text, phone and QR code, how to recognize them before paying or clicking, and where to report them.
    - [Business email compromise and CEO fraud, explained for small firms](/guides/account-security/phishing-and-scams/business-email-compromise/) · How business email compromise and CEO fraud work, what they cost according to the FBI and UK Finance, and the controls a small business can put in place.
    - [Fake invoices and changed bank details: payment scams explained](/guides/account-security/phishing-and-scams/fake-invoices/) · How fake invoices and changed bank details divert payments from small businesses, what they cost in the UK, US and Australia, and the checks that stop them.
    - [How to spot a phishing email: signs that work](/guides/account-security/phishing-and-scams/spot-a-phishing-email/) · Why typos no longer give phishing away, the pressure signs the NCSC lists, the sender and link checks that still work, and the one rule that matters.
    - [QR code scams: parking meters, menus and fake payments](/guides/account-security/phishing-and-scams/qr-code-scams/) · How fake QR codes on parking meters, in emails and in unexpected parcels lead to fake payment pages, how common they are, and how to check a code first.
    - [Scam texts: delivery, bank and “are you busy” messages](/guides/account-security/phishing-and-scams/scam-texts/) · The scam texts that reach small businesses: fake deliveries, unpaid tolls, bank alerts, the boss asking for gift cards, and what to do with each one.
    - [Tech support calls and AI voice clones: phone scams](/guides/account-security/phishing-and-scams/phone-and-ai-voice-scams/) · How fake tech support and bank calls work, what Microsoft says it never does, how AI voice cloning is used in scams, and the callback rule that stops both.
    - [Where to report phishing and scams, country by country](/guides/account-security/phishing-and-scams/report-a-scam/) · Where to report a phishing email, a scam text or a fraud in the US, the UK, Canada and Australia, plus the report buttons in Gmail, Outlook, iPhone and Android.
  - [Two-factor authentication and passkeys, step by step](/guides/account-security/passkeys-and-2fa/) · How a second factor and passkeys stop most account takeovers, which method to pick, how to set them up and how to keep access when you change phones.
    - [Authenticator apps compared: Google, Microsoft and the alternatives](/guides/account-security/passkeys-and-2fa/authenticator-apps/) · Google Authenticator, Microsoft Authenticator, Authy, 2FAS, Aegis, Ente Auth, Proton and Bitwarden Authenticator compared on backup, transfer and export.
    - [New or lost phone: keeping access to 2FA accounts](/guides/account-security/passkeys-and-2fa/new-or-lost-phone/) · What to prepare before you change or lose a phone used for two-factor authentication, and the recovery steps and waiting times at Google, Microsoft and Apple.
    - [Passkeys vs passwords: how passkeys work](/guides/account-security/passkeys-and-2fa/passkeys-explained/) · What a passkey is, why it resists fake login pages, the difference between synced and device-bound passkeys, and the limits to know before you switch.
    - [Security keys: who actually needs a YubiKey](/guides/account-security/passkeys-and-2fa/security-keys/) · What a security key such as a YubiKey does, what it costs in the US and UK, why you need two, and which accounts at Google, Apple and Microsoft accept one.
    - [Setting up passkeys on Google, Microsoft and Apple accounts](/guides/account-security/passkeys-and-2fa/set-up-passkeys/) · Step-by-step passkey setup for a Google Account, a personal Microsoft account and Apple devices, with the requirements, the waiting times and how to remove one.
    - [SMS, app or security key: choosing a second factor](/guides/account-security/passkeys-and-2fa/choose-a-second-factor/) · Text codes, authenticator apps, push approvals, passkeys and security keys compared on phishing resistance and convenience, with what NIST, CISA and NCSC say.
    - [The accounts to protect first: email, domain, bank](/guides/account-security/passkeys-and-2fa/accounts-to-protect-first/) · The order in which a freelancer or small business should turn on two-factor authentication: email, password manager, domain registrar, phone, bank and more.
- [How to use AI at work in a small business](/guides/ai-at-work/) · Which AI assistant to choose, what the plans cost in your country, what happens to your data, and how a freelancer or small team can use AI well at work.
  - [AI and confidential data: privacy, ownership, and the rules](/guides/ai-at-work/data-and-rules/) · What ChatGPT, Claude, Gemini, and Copilot do with what you type, how to keep client data safe, privacy law by country, and who owns what AI produces.
    - [AI and privacy law: GDPR, PIPEDA, and the Privacy Act](/guides/ai-at-work/data-and-rules/privacy-law/) · What UK GDPR, the EU GDPR, PIPEDA and Quebec's Law 25, Australia's Privacy Act, and US rules require before a small business puts personal data into AI tools.
    - [An AI use policy for small teams, with a template](/guides/ai-at-work/data-and-rules/ai-policy/) · A one-page AI acceptable use policy template for small teams, based on advice from Australia's National AI Centre, the UK's NCSC, and the US NIST.
    - [Do ChatGPT, Claude, and Gemini train on your data?](/guides/ai-at-work/data-and-rules/training-on-your-data/) · Which AI assistants train on your chats by default as of November 2026, how to turn it off in ChatGPT, Claude, Gemini, Copilot, and Perplexity, and the limits.
    - [Is it safe to put client information into AI?](/guides/ai-at-work/data-and-rules/confidential-information/) · What OpenAI, Anthropic, Google, and Microsoft say about confidential data, what regulators of lawyers and accountants require, and how to use AI on client work.
    - [The EU AI Act: what it means for small businesses](/guides/ai-at-work/data-and-rules/eu-ai-act/) · What the EU AI Act asks of a small business, in or outside the EU, that uses ChatGPT or a chatbot, after the 2026 Omnibus changes: AI literacy, labels, dates.
    - [Who owns AI-generated content, and can you sell it?](/guides/ai-at-work/data-and-rules/who-owns-ai-content/) · Who owns AI-generated text and images in the US, UK, Canada, and Australia, what AI companies' terms allow for commercial use, and when to disclose AI use.
    - [Work and personal AI accounts: what your employer can see](/guides/ai-at-work/data-and-rules/work-and-personal-accounts/) · What administrators can see in ChatGPT Business, Claude Team, Gemini in Workspace, Microsoft 365 Copilot, and Perplexity, and the risks of personal accounts.
  - [AI assistant prices in the US, UK, Canada, and Australia](/guides/ai-at-work/plans-and-prices/) · What ChatGPT, Claude, Gemini, and Copilot cost each month in four countries, what team plans add, whether paying is worth it, and how to cancel a plan.
    - [ChatGPT plans and prices: Free, Go, Plus, Pro, and Business](/guides/ai-at-work/plans-and-prices/chatgpt-plans/) · ChatGPT Go, Plus, Pro, and Business prices as of November 2026 in the US, Canada, the UK, and Australia, with what each plan adds and why app prices differ.
    - [Claude plans and prices: Free, Pro, Max, Ultra, and Team](/guides/ai-at-work/plans-and-prices/claude-plans/) · Claude Pro, Max, Ultra, Team, and Enterprise prices as of November 2026 in the US, Canada, the UK, and Australia, with what each plan adds and how tax works.
    - [Google AI Pro and Copilot prices for individuals](/guides/ai-at-work/plans-and-prices/gemini-and-copilot-plans/) · Google AI Plus, Pro, and Ultra and Microsoft 365 Personal, Family, Premium, and Pro prices in the US, UK, Canada, and Australia, and what replaced Copilot Pro.
    - [How to cancel an AI subscription and get a refund](/guides/ai-at-work/plans-and-prices/cancel-and-refund/) · How to cancel ChatGPT, Claude, Gemini, Microsoft 365, or Perplexity on the web, iPhone, or Android, and the refund rules by company and country in 2026.
    - [Is a paid AI plan worth it for your work?](/guides/ai-at-work/plans-and-prices/is-it-worth-it/) · How to tell whether ChatGPT Plus, Claude Pro, or another paid AI plan is worth it: the limits you hit, a break-even calculation, and the cheaper options.
    - [Team AI plans: ChatGPT Business, Claude Team, Gemini, and Copilot](/guides/ai-at-work/plans-and-prices/team-plans/) · Seat prices of ChatGPT Business, Claude Team, Gemini in Google Workspace, Copilot Business, and Perplexity Enterprise Pro for teams of two to 20, by country.
  - [AI automation and agents for small businesses](/guides/ai-at-work/automation-and-agents/) · How small businesses can automate work with Zapier, Make, n8n, Power Automate, and AI agents such as Claude Cowork as of November 2026, and limit the risks.
    - [Claude Cowork, Copilot Cowork, and ChatGPT Work explained](/guides/ai-at-work/automation-and-agents/desktop-agents/) · What Claude Cowork, Copilot Cowork, ChatGPT Work, and Gemini's agents can do as of November 2026: files they touch, approvals, plans, prices, and countries.
    - [First automations worth setting up in a small team](/guides/ai-at-work/automation-and-agents/first-automations/) · Which tasks a small business should automate first, per official guidance in the US, Canada, and Australia, five starter workflows, and what trials found.
    - [What an AI agent is, in plain terms](/guides/ai-at-work/automation-and-agents/what-is-an-ai-agent/) · What an AI agent is, how it differs from a chatbot or an automation, which agents exist as of November 2026, the risks, and what security agencies advise.
    - [Zapier vs Make vs n8n: choosing an automation tool](/guides/ai-at-work/automation-and-agents/zapier-make-n8n/) · How Zapier, Make, n8n, and Power Automate count usage, what their free plans allow, prices as of November 2026, AI steps, data hosting, and approval steps.
  - [AI meeting notes and transcription for small teams](/guides/ai-at-work/meeting-notes/) · How small teams take meeting notes with AI as of November 2026: Teams, Google Meet, and Zoom, apps such as Otter and Fireflies, recorders, and consent rules.
    - [AI note taker apps: Otter, Fireflies, Fathom, and Granola](/guides/ai-at-work/meeting-notes/note-taker-apps/) · How Otter, Fireflies, Fathom, and Granola take meeting notes as of November 2026: bot or no bot, free plan limits, US prices, auto-join, and data training.
    - [AI notes for in-person meetings and recorder devices](/guides/ai-at-work/meeting-notes/in-person-meetings/) · How to take AI notes in an in-person meeting as of November 2026: Teams, Google Meet, iPhone, and Pixel features, note taker apps, and Plaud recorders.
    - [Built-in AI notes in Teams, Google Meet, and Zoom](/guides/ai-at-work/meeting-notes/built-in-notes/) · How Copilot in Teams, Take notes for me in Google Meet, and Zoom's meeting summary work as of November 2026: plans, recording, what attendees see, storage.
    - [Recording a meeting or call: consent rules by country](/guides/ai-at-work/meeting-notes/recording-consent/) · One-party and all-party rules for recording calls and meetings in the US by state, Canada, the UK, and Australia as of November 2026, and what AI tools change.
  - [ChatGPT, Claude, Gemini, or Copilot: choosing an AI assistant](/guides/ai-at-work/choose-an-assistant/) · How ChatGPT, Claude, Gemini, Copilot, and Perplexity differ for work, what their free plans allow, and which one fits the tools your business already uses.
    - [ChatGPT vs Claude for work: how they differ](/guides/ai-at-work/choose-an-assistant/chatgpt-vs-claude/) · How ChatGPT and Claude differ for work as of November 2026: free plans, team plans, files, images, research, connectors, ads, and training on your chats.
    - [ChatGPT vs Gemini for work and Google Workspace users](/guides/ai-at-work/choose-an-assistant/chatgpt-vs-gemini/) · How ChatGPT and Gemini compare for work as of November 2026: free plans, Gemini inside Gmail and Docs, Workspace pricing, data handling, and country limits.
    - [Free AI assistants: what each free plan allows](/guides/ai-at-work/choose-an-assistant/free-plans/) · What the free plans of ChatGPT, Claude, Gemini, Copilot, and Perplexity include as of November 2026: limits, files, research, images, ads, and data training.
    - [Microsoft Copilot vs ChatGPT in a Microsoft 365 business](/guides/ai-at-work/choose-an-assistant/copilot-vs-chatgpt/) · Copilot vs ChatGPT for a Microsoft 365 business: the free Copilot app, Copilot Chat, the paid Copilot license, consumer plans, admin controls, and data.
    - [Perplexity vs ChatGPT and Claude for research](/guides/ai-at-work/choose-an-assistant/perplexity/) · What Perplexity does as an AI search engine, how its free and paid plans compare with ChatGPT and Claude for research, and what to check before relying on it.
    - [Which AI is best for writing, research, and images](/guides/ai-at-work/choose-an-assistant/best-for-each-task/) · Which AI assistant to use for writing, research, images, spreadsheets, and meetings at work, based on the features each company publishes, not on rankings.
  - [Using AI for everyday work: emails, documents, and spreadsheets](/guides/ai-at-work/everyday-tasks/) · How to use ChatGPT, Claude, Gemini, and Copilot for prompts, emails, summaries, spreadsheets, and projects at work, and how to check answers before using them.
    - [AI for spreadsheets: Excel, Google Sheets, and formulas](/guides/ai-at-work/everyday-tasks/spreadsheets/) · Which AI assistants work inside Excel and Google Sheets as of November 2026, which plans include them, the =AI() function, and how to check formulas.
    - [AI mistakes and hallucinations: how to check the answers](/guides/ai-at-work/everyday-tasks/mistakes-and-hallucinations/) · Why ChatGPT, Claude, Gemini, and Copilot make things up, real cases from courts in four countries, what studies measured, and an eight-step way to check.
    - [ChatGPT projects, Claude projects, and custom GPTs explained](/guides/ai-at-work/everyday-tasks/projects-and-custom-gpts/) · OpenAI retires custom GPTs on December 11, 2026 and Google replaces Gems with skills. How ChatGPT and Claude projects compare, and what to move first.
    - [How to write a prompt that gets useful work](/guides/ai-at-work/everyday-tasks/write-better-prompts/) · What OpenAI, Anthropic, Google, and Microsoft each advise for writing prompts, the points they agree on, where they differ, and a template for work tasks.
    - [Summarizing PDFs, documents, and long threads with AI](/guides/ai-at-work/everyday-tasks/summarize-documents/) · How ChatGPT, Claude, Gemini, Copilot, and Gemini Notebook summarize PDFs and long documents as of November 2026, their file limits, and how to check a summary.
    - [Using AI to draft emails without sounding like a robot](/guides/ai-at-work/everyday-tasks/emails-and-writing/) · How Gmail's Help me write, Copilot in Outlook, ChatGPT, and Claude draft emails as of November 2026, who can use each by country, and how to keep your voice.

## Pages

- [About](/about/) · What Blue Hat Web covers, who it is for, why the blue hat, and the editorial rules every guide and news story follows.
- [Contact](/contact/) · A question, a suggestion or a mistake to report? How to reach Blue Hat Web: contact form, email, WhatsApp or LinkedIn.
- [Privacy policy](/privacy/) · What personal data Blue Hat Web processes, why, for how long, and what your rights are.
- [Terms of use](/terms/) · The terms of use of bluehatweb.com: publisher, permitted use, links, affiliate links, liability and governing law.